Fieldquests privacy
Fieldquests Consumer Health Data Privacy Notice
Effective October 14, 2026
Effective date October 14, 2026. This notice explains how Fieldquests LLC, operating Fieldquests, handles consumer health data in optional learner care and accessibility notes. It supplements the Privacy Policy and applies where consumer-health privacy laws cover our processing, including in Washington and Nevada. Privacy contact karen@fieldquests.com. Mailing address available upon verified legal request.
Information sources and purposes
An authorized adult may provide allergy, disability, medication, accommodation, or other relevant participation notes linked to a learner and booking. Relevant health information may also appear in a safety report, accommodation discussion, or incident record supplied by a guardian, authorized group leader, assigned teacher, or responder. We process these records electronically to arrange the requested participation or accommodation, support class safety, respond to incidents, and meet applicable legal duties. Do not submit full medical records or unnecessary diagnoses. Group leaders maintain individual records onsite; count-based enrollment does not require routine uploading of every learner’s health information.
Consent and recipients
Separate unchecked controls request permission when notes are first stored and again before relevant notes are shared with the identified teacher for a booking. The assigned approved teacher receives only the authorized information needed for that class. Authorized Fieldquests personnel access records only for necessary support, safety, or legal matters. Hosting, database, storage, security, and support processors handle information under restricted service arrangements. Supabase processes care notes as Fieldquests’ database and storage provider, and Vercel may process request and server logs required to deliver the application. Fieldquests has no affiliates receiving health data. Necessary disclosures to emergency responders, authorities, advisers, or insurers occur only as applicable law permits. Assistants, substitutes, unrelated teachers, other families, and advertisers do not receive care-note access. We do not sell consumer health data or use it for targeted advertising or unrelated health inferences. Fieldquests does not permit third parties to collect consumer health data across unrelated websites or services through Fieldquests.
Choices access and deletion
Use the learner profile or contact karen@fieldquests.com to review or correct notes, withdraw collection or sharing consent, or request deletion. We reasonably verify identity and guardian authority. Withdrawing sharing permission removes routine teacher access; deleting notes is a separate choice. Routine teacher access also ends after the class or booking cancellation. Records necessary for a specific lawful incident or legal purpose are separately restricted; retention exceptions apply only where the governing law permits. Active care notes are kept only while needed for the learner profile, an authorized booking, accommodation, safety, or a specific legal purpose. Covered archived and backup copies are deleted within the governing deadline and no later than six months where Washington law applies.
Additional rights where applicable
You may confirm processing, access covered health data, withdraw consent, and request deletion, including required notices to recipients. Washington requests may include a list and contact mechanism for third parties and affiliates receiving the data. We respond within the applicable legal period, generally 45 days, and explain any permitted extension or denial. Appeal a denial at karen@fieldquests.com. We explain the appeal outcome and available complaint process, including contacting the Washington or Nevada attorney general as applicable. Required deletion includes backups within the governing deadline; Washington allows no more than six months after authentication for archived or backup deletion. We do not unlawfully discriminate for exercising privacy rights.
Changes and contact
We post an updated effective date and notify affected adults of material changes through account or contact email. New health-data categories or purposes require additional disclosure and consent where required. Contact the privacy channel above with questions. A prominent separate link to this notice must appear on the homepage and where care notes are collected: https://fieldquests.com/policies/consumer-health-data.